Cleaning a large industrial center or manufacturing facility is a lot more complicated than cleaning a small office. The bigger and more complex a facility, the more likely it is that a service provider like All Pro Cleaning Systems will develop a cleaning master plan. And when a master plan is in play, it is subject to regular reviews and updates.
A cleaning master plan is a comprehensive plan that covers every aspect of facility cleaning. In some cases, it also includes aspects of facility management. For the record, All Pro Cleaning Systems offers a selection of facility management services along with industrial and business cleaning.
Master Plan Assessments
A master plan assessment is a comprehensive review of all things cleaning and maintenance. Management looks at cleaning schedules and staff numbers. They look at the procedures used, how equipment and supplies are ordered, and how regular cleaning tasks are reviewed. Anything that involves cleaning and facility maintenance is looked at.
Although there are no hard and fast rules, it is generally accepted that a cleaning master plan will be reviewed quarterly. If any adjustments are to be made, they are planned and implemented as soon as possible. And when adjustments are seasonal, there are plans to return to ‘normal’ after the season in question.
Unscheduled Assessments
Larger and more complex facilities are subject to a variety of influences that could trigger unscheduled assessments. When such assessments are necessary, it is important not to deviate from the normal assessment procedures and policies.
What could trigger an unscheduled assessment? Any significant change in business operations would be a good candidate. Perhaps a company has a sudden need to bring on a large number of new employees. Maybe the company’s use of a particular space shifts dramatically. Truly, it could be any operational change noticeable enough to impact cleaning and maintenance procedures.
Things to Pay Attention To
In order to update a cleaning master plan, it is necessary to conduct a thorough review. A review should leave no stone unturned in an attempt to fully understand the current state of cleaning and facility management. Here are some key things to pay attention to:
- Seasonal Variations – Nearly every facility is subject to modified procedures and schedules based on seasons. During the winter, for example, more attention needs to be paid to the floors. Meanwhile, the summer months are often the best time to address deep cleaning needs.
- Staff Contributions – Even when a dedicated cleaning crew handles most of the cleaning and maintenance, other staff members may be asked to contribute by tidying up their own workspaces. Staff contributions should always be considered when a master plan is up for review.
- Overall Effectiveness – A cleaning master plan is only as good as the effectiveness it brings to bear. Is the property clean overall? Is it being properly maintained? Is everything staying within budget? These are all questions that pertain to mastering plant effectiveness.
A master plan review works best when input is sought from all stakeholders. From middle management to employees and cleaning crew members themselves, all sorts of people have valuable insights capable of helping senior management conduct a proper assessment. More voices equal more helpful information.
Does your facility have complicated cleaning needs? If so, do you have a master cleaning plan in place? A master plan serves as a comprehensive guide to cleaning and facility maintenance. But like individual cleaning schedules, master plans are subject to reviews and updates. Be sure your organization is taking a good look at the master plan on a regular basis. Your property will be better off for it.
