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How Frequently Should My Office Be Professionally Cleaned?

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How Frequently Should My Office Be Professionally Cleaned

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Reputable office cleaning services work with their clients to establish a regular schedule. Schedules differ from one client to the next. Ultimately, clients themselves need to decide on what constitutes an acceptable schedule. But that’s not as easy as it sounds. Clients often find themselves wondering, “how frequently should my office be professionally cleaned?”

Professional office cleaning is a worthwhile service. It guarantees offices stay clean, neat, and tidy no matter what. A clean and neat office is good for morale. It helps to enhance the experience guests have when visiting. Truth be told, there are very few downsides to having an office professionally cleaned. But that still doesn’t answer the question of how often cleaning should be scheduled.

Here are the basics of creating a reasonable schedule:

1.  Choose the Areas to Be Cleaned

Professional office cleaning services will clean just about anything their clients want cleaned. But it is not enough to tell a cleaning company to ‘have at it’ without some sort of guidance. So the place to start is choosing the areas to be cleaned. This may include general work areas, the breakroom, and restrooms. That also might include public spaces guests utilize when they visit.

2. Assess the Need of Each Area

Once the areas to be cleaned are identified, the next step is to assess each area’s need. The goal here is to understand how much use and traffic each area gets. Greater use and traffic generally mean more frequent cleaning.

A secondary aspect of the assessment stage is to consider how each area is used. It goes without saying that bathrooms are used differently than cubicles. Bathrooms obviously have a higher propensity for being dirty and, at times, unsanitary.

3. Determine How Areas Will Be Cleaned

Next up is determining how each area will actually be cleaned. In the office itself, will carpets be vacuumed? Will individual cubicles be dusted? Will trash cans be emptied during every cleaning session?

How areas will be cleaned touches everything from flooring to windows and the surfaces employees and visitors come in contact with. More aggressive cleaning procedures typically require unique schedules. For example, the bathroom floors might be mopped nightly. Meanwhile, the breakroom floor may need to be stripped and repolished only a couple of times per year.

4. Put It All Together

After identifying areas to be cleaned, their individual needs, and the procedures for cleaning each one, it is time to put all the information together to create a cleaning schedule. Your ultimate goal is to come up with a schedule that provides an appropriate level of cleanliness without exceeding your budget or resources.

Here is an example schedule:

  • Nightly Cleaning – Light dusting, office trash removal, and surface wipe down. Bathrooms are surface-cleaned and sanitized.
  • 2-3 Times Weekly – Carpets vacuumed, hard floors mopped, and bathrooms deep cleaned.
  • Bi-Weekly/Monthly – All areas deep cleaned; windows washed.

Your cleaning schedule is obviously going to depend on the areas you choose to have cleaned and what you believe cleaning should entail. Also keep in mind that the industry you work in will influence your cleaning schedule. If you operate in an industrial environment, your office will probably need more frequent cleaning compared to a company offering professional services. This is normal and to be expected.
Do not stress if you can’t seem to figure out a good schedule. Office cleaning services can put together proposed schedules and then work with you to come up with something suitable. No schedule is set in stone, either. It can always be modified if need be.

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